Wednesday, November 7, 2012

7 Ways to Protect Your Laptop When Travelling

When travelling abroad with your laptop for business or pleasure there is always a risk of your computer being damaged, lost or stolen. Not only can this have a direct financial impact as you have to replace the hardware and software you've lost, it can have a much larger impact on your time and effectiveness if you have lost important data. The seven suggestions below will help keep your laptop and data safe and, if a problem does occur, minimise the disruption to you.

1. Back-up before you go

Losing your data is a massive inconvenience and isn't worth it for the short time it takes to back-up all your key files before you travel. Some PC security products come with back-up software or you can save to a separate external drive you leave at home or to a web-based service. Whichever option you choose, this is the most important way to protect the information on your laptop.

2. Set a secure password

This won't stop someone stealing your laptop but if they do, you want to make it as hard as possible for them to access your data, especially if you have personal or financial information on there. There isn't much that a high-end hacker can't get into with enough time, but your laptop is very unlikely to be stolen by that elite group unless you work in particular industries.

For most cases you want to set a secure Windows password to make it harder for petty criminals to access. Choose a password with at least 8 characters and a combination of upper and lower case, alphabet and numerical characters and ideally symbols.

If you want additional security look at encryption options and passwords for individual files or folders.

3. Keep firewalls and laptop security up to date

This is especially important if you will be using public Wi-Fi as many scammers set-up fake Wi-Fi hotspots to gain access to laptops. Ensuring your laptop security is up-to-date will help prevent unauthorised access to your machine, files and personal data.

It is also sensible to minimise your use of public Wi-Fi or any network you are unfamiliar with. Check them as much as you can before carrying out any sensitive activities over the network and if it looks suspicious, stay away.

4. Carry your laptop in a proper laptop bag

There are a wide range of well-designed laptop bags available on the market that not only offer excellent protection for your laptop from bumps and scrapes, but are also practical, spacious and comfortable to carry.

Opt for a laptop backpack rather than a traditional laptop case to make it less obvious that you are carrying a computer.

Choose one that has a zipped laptop compartment and for extra security ensure the main zips can be locked with a TSA padlock. Make certain the laptop has good padding, is the right size for your laptop and is comfortable to carry.

5. Keep your laptop with you at all times

Leaving your laptop unattended is the most likely way you will lose it - either through forgetting it or having it stolen. Whenever you can, keep your laptop with you and hold onto it. If you have to leave your laptop behind, find somewhere secure - such as the hotel safe if it will fit.

6. Don't use your laptop in public

If you use your laptop a lot in public, it makes it much more visible to potential thieves. Keep public use of your laptop to a minimum and if you do use it in public, find a quiet corner to work in. It also helps if your laptop doesn't look obviously expensive.

7. Use your bag straps if you put the bag down

It's unrealistic to think you'll hold your laptop bag in your hand all the time. One trick I use is to put one of the laptop bag straps around my leg when I put it down. This works in two ways. First, if someone tries to grab it I'll feel it and can react. This is especially true in restaurants and bars where you can be easily distracted.

The second benefit of this is that it makes it much less likely that you will walk off, forgetting your laptop, as again you will feel the strap tug at your leg. For all the concerns about theft it's surprising how often people simple walk away from their belongings only to remember them when it's too late.

Following these tips won't guarantee your bring your laptop safely home with you, but they will significantly reduce the chances of a problem on your trip.

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